From Customers, select Setup tables > Committee codes
Current Committees
Lists the codes assigned to each committee.
Code
Specifies a unique code for each member. The maximum length is 15 characters.
Show on Web
Enables all committees and committee members associated with this committee code to be listed on the Committees page of the Public view components site. Clear this checkbox to prevent the associated committees and committee members from being listed.
Title
Specifies a descriptive name for the committee. The maximum length is 60 characters.
Status
Use this field to identify the status of the committee as A for active or I for inactive. If you wish to discharge a committee, set its status to I for inactive. Click the lookup icon to select an available value.
Note: To use the search feature, the COMMITTEE_STS general lookup/validation table must be set up.
Group
Use to collectively group related committees together. Click the lookup icon and select an available value.
Note: To use the search feature, the COMMITTEE_GROUP general lookup/validation table must be set up.
Paid Thru Validation
Specifies a validation code that links a committee to a dues-product code for a given chapter or area. This field is used to verify that a potential committee member has purchased the required chapter or area dues-product. Click Edit to see a drop-down list of available chapters.
Description
Describes the purpose of the committee. This description is displayed in the committee roster and is available for printing on other reports. The maximum length is 255 characters.
Notes
Stores miscellaneous notes that are printed on reports and directories. The maximum length is 32,000 characters.
Prints information stored in the Committee Codes tables.
To define committee codes
For each committee in your customer system, you must define an alphabetic committee code and a title for the committee that you are setting up in the Committee Codes table. Define committee codes and assign committees to groups after defining the committee groups.
1. From Customers, select Setup tables > Committee codes to open the Committee codes window.
2. Click New to create a new committee code, or select an existing one from the Current Committees list and click Edit to modify it (or click Delete to remove the committee code).
3. Specify the committee code information.
4. Click Save.
To change a committee status
1. From Customers, select Setup tables > Committee codes to open the Committee codes window.
2. From the Current Committees list, select the committee whose status you want to change.
3. Click Edit.
4. Enter I for Inactive in the Status field.
5. Click Save. A warning message box displays.
Note: When you change a committee to inactive, iMIS searches the Activity table for any committee members with a Thru date greater than today. If any are found, iMIS will notify you and ask if you want those Thru dates automatically changed to yesterday's date. If you answer yes, iMIS will set those activities' Thru dates back to the previous day's date.
6. Click Yes.
7. Click Save on the Committee codes window.